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MEMORANDUM   CIRCULAR NO. 2015 - 09
Series of 2015

TO : ALL CONCERNED

SUBJECT : REVISED GUIDELINES IMPLEMENTING THE NEW TRAINING REQUIREMENTS OF COOPERATIVE OFFICERS


Pursuant to Article 44 of RA 9520 and Rule 7 of its Revised Implementing Rules and Regulations, the Authority hereby adopts and promulgates these revised guidelines on the implementation of the training requirements of cooperative officers.

Section 1. Title. This Memorandum Circular shall be known as the “Revised Guidelines Implementing the New Training Requirements of Cooperative Officers”.

Section 2. Scope. This Memorandum Circular shall apply to the officers of the cooperative regardless of type and size, such as:

  1. Board of Directors;
  2. Secretary;
  3. Treasurer;
  4. Election Committee,
  5. Audit Committee;
  6. Ethics Committee;
  7. Mediation and Conciliation Committee;
  8. Other Committees created by the General Assembly and BOD; and
  9. General Manager or Chief Executive Officer.

Section 3. Required Trainings for cooperative officers

CATEGORY OF COOP TRAINING COURSE  
Micro-cooperatives – cooperatives with total assets of 3 Million and below Fundamentals of Cooperatives 8
Governance and Management of Cooperatives 8
All other cooperatives with total assets of more than 3 million Fundamentals of Cooperatives 16
Governance and Management of Cooperatives 16
Additional trainings for officers of cooperatives engaged in savings and credit with at least Five Million Pesos (Php5,000,000.00) worth of deposit liabilities based on their latest Audited Financial Statement Financial Management 8
Risk Management 4
Credit Management 4

Section 4. Period of Compliance. Cooperative officers shall complete the required trainings within the first half of their term.

Section 5. Optional trainings for cooperative officers. Cooperative officers shall endeavor to undergo additional appropriate trainings such as but not limited to the following:

  • Financial Management
  • Policy Development
  • Leadership and Values Re-Orientation
  • Conflict Management
  • Strategic Planning and Management
  • Orientation on Labor and Other Related Laws
  • Records Management (Financial/Non-Financial Transaction)
  • Cooperative Standards
  • Investment and Banking Procedures
  • Basic Accounting for Non- Accountants
  • Internal Control including Inventory System
  • Cooperative Standards
  • Audit Management
  • Rules Formulation
  • Human Resource Management
  • Effective Communication Skills
  • Entrepreneurship and Business Mgt. Skills
  • Basic Computer Literacy

Section 6. Inclusion in the Cooperative Election Guidelines. Cooperatives shall include in their election guidelines the following:

  1. A policy requiring all officers to comply with the mandatory training requirements and the person responsible to ensure compliance thereof, this shall be the election committee, in case of elective officers, and in the case of appointed officers, the Board of Directors.
  2. Provision that non-compliance with the training requirements during their term shall be one of the grounds for disqualification for future election or appointment in any position in the cooperative.
  3. Provision that the cooperative shall ensure that all officers shall undertake/comply with the mandatory training during his/her half of his/her term.

Section 7. Notice to the cooperative. Upon finding that an officer/s of a cooperative has not complied with the required training/s, the Authority shall notify in writing the cooperative of such fact and direct the cooperative to ensure that its officers comply with the required trainings within a specified period of time.

Section 8. Sanctions for non-compliance/failure to comply with the mandatory training.

8.1. For the Cooperative Officers. Failure of a cooperative officer to comply with the required trainings during his/her term shall be a ground for his/her disqualification as future officer of the cooperative in any position until he/she has complied with the required trainings.

8.2. For the Cooperative. Willful failure of the concerned cooperative to comply with the training requirements for its officers, despite notice shall be a ground for the non-issuance of the Certificate of Compliance to the cooperative for the next immediate year.

Section 9. Standard Training Curricula for Cooperative Officers. The CDA Accredited Cooperative Training Provider shall adopt the Standard Training Course Outline for Cooperative Officers (Annex A hereof) in the conduct of the training for cooperative officers.

Section 10. Submission of the required report on the List of Officers and Trainings Undertaken/ Completed. In consonance with Rule 8 of the IRR which provides for the reports to be submitted to the Authority, the cooperative shall submit an annual report which shall reflect the specific names and positions of all the incumbent officers of the cooperative and the required trainings these officers have undertaken/completed for the year being reported in compliance to training requirements for cooperative officers. The cooperative shall submit the report even if the cooperative officers have not complied or partially complied with the required trainings.

All the provisions of Rule 8 of the IRR of RA 9520 shall apply relative to the submission of the report on the Cooperative’s List of Officers and Training Undertaken/Completed.

The attached standard reporting form called List of Officers and Trainings Undertaken/ Completed (Annex B) shall be used by the cooperative in the submission of the required report.

Section 11. Transitory Provision. Applicable trainings undertaken prior to the effectivity of the Revised Implementing Rules and Regulation and this Memorandum Circular shall be credited as compliance with these guidelines.

Section 12. Effectivity. This Memorandum Circular shall take effect upon approval of the CDA Board of Administrators and fifteen (15) days after filing with the Office of the National Administrative Registry (ONAR).

Approved by the CDA Board of Administrators on September 29, 2015 pursuant to Board Resolution No. 261, s-2015.

THE BOARD OF ADMINISTRATORS

By:

(Sgd) ORLANDO R. RAVANERA
Chairman


Annex A
STANDARD TRAINING COURSE OUTLINE

TITLE OF TRAINING NO. OF HOURS
Cooperatives with total assets of more than 3 million Micro cooperatives
FUNDAMENTALS OF COOPERATIVES 16 8
Origin, Philosophy and Concepts of Cooperatives 4 4
The Why, What and How of Cooperatives
   
Cooperative Values,  Principles & Practice    
The Cooperative Difference    
Cooperative Laws / Salient Provisions of Cooperative Laws (micro) 6 2
Cooperative Code of 2008 (RA 9520)    
The Cooperative Development Authority (RA6939)    
Implementing Rules & Regulations of RA 9520    
Articles of Cooperation & Bylaws    
Plans, Programs and Policies of the Cooperative 6 2
Cooperative Vision, Mission and Goals    
Cooperative Strategic Plan    
Policies and programs of the Cooperative    
GOVERNANCE & MANAGEMENT COOPERATIVE 16 8
GOVERNANCE PRINCIPLES AND PRACTICES 4 2
Principles & Practice of Good Governance in Cooperatives    
Including Definition, Benefits, Characteristics of Good Governance, the Governance Architecture, Preventing Abuses in Coop Governance    
Board-Manager Relationship    
Cooperative Structure    
Duties and Responsibilities of Officers    
Managing Successful Meetings    
OPERATION AND MANAGEMENT OF COOPERATIVE 4 2
Importance of Financial Mgt, Human Resource (Personnel Management), Marketing, Production or Technical aspects    
Allocation and distribution of net surplus    
Overview of Ethical Standards in Cooperatives    
Performance and Measurement (balance scorecard)    
RELEVANT LAWS AFFECTING COOPERATIVES 4 2
Labor law (Social security; Philhealth; Pag-Ibig; Income Tax; Retirement Act)    
LGU permits, business permits, fees and charges    
Administrative compliance    
CDA reportorial requirements    
Certificate of Tax Exemption    
Compliance with Anti- Sexual Harassment Law (Committee on Decorum and Investigation)    
Secondary Licenses (BSP, IC, LTFRB, NWRB, NHA etc)    
Other laws affecting specific type of cooperative (e.g. Housing, insurance, banks, transport, water service, labor service, etc), if applicable    
OVERVIEW OF SOCIAL AND ECONOMIC STANDARDS FOR COOPERATIVES 4 2
Social Audit of Cooperatives    
Economic (Performance Audit)    

Additional trainings for officers of cooperatives engaged in savings and credit with at least Five Million Pesos (Php5,000,000.00) worth of deposit liabilities based on their latest Audited Financial Statement

TITLE OF TRAINING NO. OF HOURS
FINANCIAL MANAGEMENT 8
CONCEPTS OF COOPERATIVE FINANCIAL MANAGEMENT 1
Scope of Financial Management  
Sources & Uses of Funds  
FINANCIAL STANDARDS 6
Reading and understanding of Statement of Operation, Statement of Financial Condition, Cash Flow Statement, Statement of Changes in Equity and Notes to Financial Statements  
Tools and Techniques of Financial Analysis  
Monitoring Financial Performance for Sustainability  
P.E.S.O.S and P.I.S.O.: Meaning & Interpretation  
ANNUAL PLANS AND BUDGET 1
Scope of Budgeting  
Budgeting Process (Including Roles & Responsibility of Board and GM)  
Approval of Plans and Budget (Powers of the General Assembly)  
Implementation and Monitoring of the Plans and Budget  
RISK MANAGEMENT 4
Principles of Risk Management  
Types of Risks  
Assessing/Identifying Risks  
Risk Management Plan  
Adaptation and Mitigation of Risks  
   
CREDIT MANAGEMENT 4
Concepts and Principles of savings and credit  
Elements of Credit/Lending Policy  
Effective Credit/Lending Process  

RESOURCE:

pdf  MC 2015-09