| PART ONE – Comprehensive Action Plan (CAP) Against COVID-19 : To Fight, Mitigate the Effects and in Transition to the New Normal |
| I – GENERAL ADMINISTRATION SERVICES |
| A. Office Administrative Services |
1) Procurement of supplies/medical items/equipment to prevent the spread of the COVID-19 virus |
| KRA: Established and Implemented a Safe and Conducive Workplace for Office Personnel and Clienteles. |
2) Establishment of a clientele lounge/waiting area that is adherent with the physical distancing standard |
|
3) Provision of shuttle service arrangement sfor skeleton or skeletal personnel |
|
4) Formulation of an alternative work arrangement in accordance with the IATF, CSC, DOLE and DOH guidelines |
| B. Finance Services |
1) Budget Preparation and Execution Program |
| KRA: Established an Efficient and Flexible Delivery of Financial Support Services that is Compliant with the Generation of Accountability Reports. |
1.a. Preparation of Annual Budget Proposal |
|
1.b. Preparation of Budget Execution Document (BEDs) |
|
2) Preparation of Financial Accountability Report |
|
3) Preparation of Monthly, Quarterly, Year-end Financial Reports |
|
4) Processing of Claims/Disbursements |
|
5) Remittance of Tax Withheld/Premium Contribution to GSIS/PhilHealth/Pag-ibig and Others |
|
6) Issuance of Certificate of Tax Withheld to Suppliers |
|
7) Filing of Alphalist of Taxes Withheld and Remitted for Compensation and Suppliers |
|
8) Continuous Coordination with Office Accountants and Budget Officers. |
| II – KOOP BALIK PROBINSYA BAGONG PAG-ASA PROGRAM |
A) Initial/Preliminary Stage – Identification & Coordination with Local Government Units, Line Government Agencies and Cooperatives at all levels (Regional/Provincial/City/ Municipal/ Barangays) with BP2 Program |
| KRA: Individual Beneficiaries are Mainstreamed into the Cooperative Sector and have Benefitted in the BP2 National Program |
B) Formative and Development Stage – Social Preparation and Integration, Referral and Linkaging, Delivery of Technical Assistance Services and, Capacity Building |
|
C) Progam Review and Evaluation |
| III – KOOP BAYANIHAN PROGRAM |
1) Koop Kapatid Program |
| KRA: Coordinated, Mobilized and Documented the Cooperatives’ Contributions in the Fight Against COVID 19. |
2) Coordination/Mobilization/Monitoring of Cooperatives Who Assist Front-line Personnel (medical personnel/uniformed personnel/volunteers) during this COVID-19 crisis. |
|
3) Coodination/Mobilization/Monitoring of Cooperatives Who Assist their Members, Employees and Local Community Residents During this COVID-19 crisis in terms of: Cash, In-Kind and, Other Voluntary Initiatives |
|
4) Monitoring/Mobilization/Documentation of the Amount of Cash Disbursed and/or Utilized by Cooperatives During this COVID-19 crisis in terms of: Community Development Fund, Interest on Share Capital and Patronage Refund (ISC/PR) and, Other Funds (Optional, Local Guarantee Fund, Donation etc.) |
|
5) Implementation of the “Special CDA Gawad Parangal Para sa Natatanging Kooperatiba Award” a System to Recognize Coops who Volunteered/ Extended/ Rendered Various Valuable Services to Members, Front-liners, Communities and LGUs During the C19 Pandemic. |
| IV – INFORMATION AND ADVOCACY ON SAFETY AND HEALTH PROTOCOLS AGAINST COVID-19 |
A. Information and Education on COVID-19 |
| KRA: Ensured that Cooperatives are Apprised and have Implemented Precautionary Measures, Safety and Health Protocols about COVID 19 through Infographics and/or Infomaterials |
1) Development of infographics and/or infomaterials on safety and health protocols for cooperatives |
|
2) Publication/Posting of News Articles/Write-ups in the CDA Website |
|
B. Advocacy Initiatives Against COVID-19 |
|
1) Identification/Monitoring/Documentation of Coops Observing Precautionary Measures, Safety and Health Protocols Standards Prior to New Normal through: |
|
a) Disinfection and decontamination activities |
|
b) Conduct of health check status among employees |
|
c) Modification of workplace layout for physical distancing |
|
d) Provision of Personal Protective Equipment (PPE) |
| V – COOPERATIVE REGULATORY RELIEF PROGRAM |
A. Ease in Cooperative Registration, Membership and Public Protection Program |
| KRA: Issued and Implemented Responsive Memorandum Circulars, Rules and Regulations to Ceate an Enabling Environment to Alleviate the Situation of Coops During this Crisis. |
Implementation of Memorandum Circulars : |
|
1) Memorandum Re: Extension of Cooperative Name Reservation, dated March 18, 2020. |
|
2) Memorandum Circular No. 2020-03 Re: Regulatory Relief for Cooperatives in View of Proclamation No. 922, dated March 11, 2020. |
|
3) Memorandum Circular No. 2020-04 Re: Amendment to MC 2020-03, Sec. 5 “Extending the Deadline of Submission of The Required Reports to June 15, 2020”, dated March 23, 2020. |
|
4) Memorandum Circular dated No. 2020-05 dated April 6, 2020 Re: Extension of Deadline of Submission of Annual Tax Incentives Report (ATIR) of Cooperatives to the Authority Due to the COVID-19 Pandemic. |
|
5) Memorandum dated April 2, 2020 to All Duly Registered Cooperatives Which Provide Credit and other Lending Services Reminding them to Strictly Comply with the Law. |
|
6) Other memoranda/advisories issued in relation to the fight against COVID 19 |
|
B. Crafting/Formulation of Memoranda, Regulatory Guidelines/Procedures and Policies for Cooperatives |
|
1) Formulation of Complaint Form for Online Filing of Complaint/s (complaints under MC 2019-02, series of 2018) |
|
2) Development of Instructional Material for Posting in the CDA Website on the Online Filing of Complaints |
|
3) On-line Policy Formulation and Review of Guidelines |
|
4) Preparation of Advisory on Matters Relating to the Registration of CSF Cooperatives |
| VI – COOPERATIVE SUPPLY AND VALUE CHAIN PROGRAM |
A. Support and Provide Cooperatives with Opportunities to Market their Products and Generate Income through its Participation in Government (NGA/LGU)/Coop Sector/ Private Sector Initiated Supply-Value-Chain Program or Consumer Outlet Projects. |
| KRA: Ensured the Participation of Cooperatives in the Food Security Program of the National Government. |
1) Enhance the CBMIS Supply Chain Network and Market Business Link Capabilities. |
|
2) Update/Maintain a Roster of Cooperatives with Complete Business and Products Details through the Cooperative Business Matching Information System/Website Databank/Master List/Profile of Cooperatives. |
|
3) Link Cooperatives to Kadiwa Centers, Government Supervised Markets, and Other LGU Consumer-based Retail Outlets (e-Commerce) |
|
4) Pursue Collaboration and Partnerships Among Cooperatives With Existing On-line Marketing Business |
|
5) Monitoring of Cooperatives Registered in the Cooperative Business Matching Information System (CBMIS) |
|
B. New Coop-Sustainable Enterprise Development (COOP-SEED) Program |
|
1) Partner Coops to NGAs with Various Programs for Cooperatives |
|
2) Provide Technical Assistance to Cooperatives (e.g. Prep. of Feasibility Studies, Bookkeeping, Reporting among others) |
| VII – FINANCIAL INCLUSION FOR COOPERATIVES & ITS MEMBERS |
1) Monitored and documented cooperatives’ access/usage of financial assitance from financial institutions |
| KRA: Monitored and Documented Cooperatives that Access and Utilize Financial Products/ Services from Financial Institutions Under the Financial Inclusion Program. |
2) Identification and documentation of cooperatives providing financial products/services to their members for productive/provident purposes |
|
3) Mainstream CSF coops as a one major strategy to increase access to/usage of financial assistance by cooperatives |
|
4) Monitoring and documentation of Savings Generation and Capital Build-up |
| VIII – CDA e-SERVICES PROGRAM : PROCESSES AND PROCEDURES |
A. On-line Legal Services |
| KRA: Effective and Efficient Delivery of CDA Products and Services Through On-line or Virtual Platforms |
1) e-Communication Reply System to Queries/ Request for Legal Opinion Sent through e-mail |
|
2) Pilot Testing of Video Conference on Voluntary Arbitration (VA) Hearings |
|
B. Accreditation of ATPs and CEAs |
|
1) Development of Accreditation Facilities Information System (AFIS) |
|
2. Monitoring of ATPs and CEA through video or tele conferencing |
|
C. Registration and Monitoring of Cooperatives |
|
C.1 Automation of Cooperative Registration |
|
C.2 Cooperative Inspection |
|
D. Submission of Mandatory Reports |
|
1) Online submission of required reports (scanned PDF file with signatures) |
|
E. Issuance of Cooperative Certificate of Compliance |
|
1) Issuance and release of Certificate of Compliance through email |
|
F. Systems Enhancement to Provide a Module for CDA Statistics and Other Information |
|
G. Online Processes for Internal Clients |
| IX – e-LEARNING PROGRAM FOR COOPERATIVES |
1) Development of E-learning Materials for Cooperatives |
| KRA: Provided an accessible, reliable, efficient and effective services to coops that are compliant with public health standards |
Mandatory Trainings for Micro Cooperatives (Fundamentals of Cooperatives and Coop Management & Governance) |
|
a.) Fundamentals of Cooperatives |
|
b.) Coop. Management & Governance |
|
2) Pre-Registration Seminar (PRS) and Contributors’ Orientation Seminar (COS) |
|
a) Conduct of PRS through Webinar |
|
3) Information and Promotion of Cooperatives Through Website and Social Media Accounts |
|
4) Orientation of Coops on New Issuances of CDA |
|
5) Business Continuity Management for Cooperatives (BCMC) |
| X – Other COVID-19 Related Activities |
1) Online Survey on the Effect of COVID Pandemic to Cooperatives as basis for policy issuance |
| KRA: Documented the Cooperatives’ Activities and other Initiatives in Coping with the COVID-19 pandemic. |
2) Publication/ posting of articles on cooperatives |
|
3) Documentation of coops stories coping with COVID 19 PANDEMIC |
| XI – SUPPORT TO OPERATIONS |
A. Planning Services |
| KRA: Formulated and implemented an MIS Supported Comprehensive Action Plan Against COVID 19. |
1) Action Planning for the crafting of Agency Comprehensive Action Plan to Fight Against COVID 19 |
|
2) Monitoring of Agency Contribution to Bayanihan to Heal As One Required by the Inter-Agency Task Force on COVID 19 |
|
B. Management Information System (MIS) |
|
1) Procurement of Services in the Development / Enhancement of the CDA Online Systems provided under ISSP 2018-2020 |
|
2) Procurement of the ICT Machineries, Equipment and Software provided under ISSP 2018-2020 |
|
3) Other Immediate ICT Initiatives to Develop in Response to the CDA’s Clients and Personnel Needs under the New Normal |
|
4) Submission of the revised ISSP (2021-2023) |
| PART TWO – Recalibrated Work and Financial Plan (WFP) in Transition to the New Normal |
|
| A. COOPERATIVE DEVELOPMENT PROGRAM (CDP) |
A.1. Handholding Program for Micro & Small Cooperatives |
|
A.2. Technical Assistance Services (TAS) |
|
A.2.1. Capability Building Program for Cooperatives |
|
2.1.1. Reportorial Requirements |
|
A.3. Mindanao Peace & Normalization Through Coop. Development Project |
|
A.4. Marawi Rehabilitation Through Cooperativism Project |
|
A.5. Strengthening Partnership with National Government Agencies (NGAs), Local Government Units (LGUs), Coop Stakeholders, Academe and Foreign Organizations |
|
A.6. Strengthening of Cooperatives as Business Enterprises |
|
> Financial Inclusion Through (FIT) Cooperatives |
|
A.7. Advocacy Programs and Initiatives |
|
A.7.1 Modernization Program of Transport Cooperatives’ Services |
|
A.7.2 Participation and Support Activities Related to Whole of the Nation Approach to End Local Communist Armed Conflict (NTF-ELCAC) Under E.O. 70 |
|
A.8. Research and Development |
|
8.1.Conduct Inventory of Research Studies on Cooperatives |
|
8.2.Coordinated Partnership with SUCs/Academe & Private/Public Individuals/Organizations on Research on Cooperatives |
|
A.9. Information, Promotion and Development of Cooperatives |
|
9.1. Revisit and Implement Communication Plan for Cooperative Promotion and Development |
|
9.2. Radio/TV Guestings |
|
9.3 Documentation of Success Stories of GP Awardees and other Cooperatives in the Region |
|
9.4 Monitoring of Cooperatives Adopting Best Practices |
|
9.5 Conduct of Kooperati-Balitaan |
|
A.10 Training and Development for Improved Productivity and Competitiveness of Cooperatives |
|
10.1 CDA – TESDA TECH VOC Training for Cooperative Officers, Staff and Members. “SKOOPLARSHIP” |
|
10.2 Biyaheng Kooperatiba: Hatid ay Serbisyo at Kaalaman sa Kooperatiba |
|
A.11. Accreditation Program |
|
11.1 Processing of Applications for Accreditation of the following: |
|
11.1.1. Training Providers /Cooperative External Auditors / Mediators and Conciliators |
|
A.12 Gender and Development Program |
|
12.1 Development & Implementation of the GAD Programs |
|
12.1.1. Compliance to PCW-NEDA-DBM Circular |
|
12.1.2. Mainstreaming GAD in Cooperatives |
|
A.13 Advocacy Programs and Other Initiatives |
|
13.1. Conduct/Coordination & Participation of the following activities: |
|
> Cooperative Month Celebration, Summit, Congresses, Forum, CDA Founding Anniversary Celebration |
| B. COOPERATIVE REGULATORY PROGRAM |
B.1. Members and Public Protection Program |
|
B.1.1. Registration of Cooperatives and Expansion of Membership |
|
1.1.1. Registration of cooperatives and amendments to ACBL |
|
1.1.2. Recognition of Coop Branches, Satellites and Laboratory Cooperatives |
|
B.1.2. Monitoring of Cooperatives |
|
B1.2.1 Monitoring of non-submission of mandatory report |
|
B.1.2.2 Implementation of Cooperative Assessment Information System (CAIS) |
|
B.1.2.3 Implementation of Joint Administrative Order (JAO) |
|
B.1.3. Enforcement |
|
B.1.4. Implementation of the New CDA Charter |
|
1.4.1 e-Charter/Charter on Wheels: Information Campaign for the R.A. No. 11364 and its Implementing Rules Regulations (IRR) |
|
Note: include APEX organization, R.A. No. 11364 and its Implementing Rules Regulations |
| C. SUPPORT TO OPERATIONS (STO) |
C.1. Institutional Strengthening of CDA – Improved Developmental Service Delivery Mechanisms and Enhanced Members and Public Protection Framework of the CDA |
|
1.1 Plan Preparation, Implementation and Monitoring |
|
1.2. Monitoring the implementation of the Philippine Cooperative Development Plan 2018-2022 |
|
1.3. Quality Management System (QMS) Program |
|
C.2. Management Information System (MIS) – Technical |
|
2.1 Implementation and Monitoring of the Management Information System’s (MIS) Key Performance Indicators (KPI) |
|
2.2. Implementation of other Core Functions of The Information Technology (IT) Office |
| D. GENERAL ADMINISTRATION SERVICES (GASD) |
D.1. Human Resource Development Program |
|
1.1 Formulation and Consolidation of Individual Development Plan (IDP) |
|
1.2 Render/Conduct of Effectiveness Monitoring on Capacity Interventions |
|
1.3 Recruitment, Hiring and Placement |
|
1.4 Crafting of Learning and Development Benchmarking Program (LDBP) of the Regional Office |
|
1.5 Orientation of Personnel on Strategic Performance Management System (SPMS) |
|
> Conduct of SPMS Orientation |
|
> Preparation and Submission of IPCR/OPCR Commitment and Accomplished IPCR and OPCR with Rating |
|
1.6 Awards and Incentives Programs (Gawad sa Natatanging Kawani) |
|
1.7. Continuing Professional Education and Development |
|
D.2. General Services |
|
2.1. Motor Vehicle Preventive Maintenance Schedule (MVPMS) |
|
2.2. Building and Equipment Maintenance Program (BEMP) |
|
2.3. Disaster Resiliency Preparedness Program (DRPP) |
|
D.3. Property Management Program |
|
3.1 Preparation of the Annual Procurement Plan (APP) |
|
3.2. Preparation of the GPPB Prescribed Procurement Monitoring Report |
|
3.3. Conduct of Physical Count of Inventories |
|
3.4. Conduct of Disposal of Unserviceable Equipment and Waste Materials |
|
D.4. Records and Document Management |
|
4.1. Maintenance of the Records Room |
|
4.2 Classification of Records for Retention and/or Disposal |
|
4.3 Disposal of Valueless Records in accordance with established Guidelines of the National Archive of the Philippines (NAP) |
|
D.5 Cashiering Services |
|
5.1 Revenue Generation-Collection of Fees |
|
5.2 Remittance of Collection to the Bureau of Treasury |
|
5.3 Preparation and Submission of the List of Due and Demandable (LDDAP) and Modified Disbursement System (MDS) |
|
5.4 Preparation and Submission of Reports to Accounting Unit (Report of Collection, Report of Disbursement, Report of Checks Issued with Approved Vouchers) |
